// retail operating system
EVERY_SALE. EVERY_STOCK. EVERY_RUPEE.
RetailFlow is the complete operating system for your business. POS billing, inventory, GST compliance, accounting, and analytics — one app, built for Indian retail.
// example data — your actual numbers, live
// what's inside
Everything a retail business needs.
Nothing it doesn't.
Nine modules, one login. Built for businesses that sell real things to real people.
POS & Billing
Scan barcodes, build the cart, apply per-item or bill-level discounts, and take payment — cash, UPI, card, or split — with a live UPI QR code for the exact amount due. Hand off a GST invoice on paper or straight to WhatsApp. Keyboard-first: F1 to search, F4 to checkout.
Smart Inventory
Real-time stock levels that update with every sale and purchase, tracked batch by batch so profit stays accurate even when a supplier's price changes mid-shelf-life. Automated low-stock alerts, reorder suggestions, dead stock reports, and ABC analysis.
Analytics & Reports
Revenue trends across 30, 90, or 365 days. Category performance, top products, customer rankings, full P&L, and inventory health — all built in.
Customers & Credit
Track every customer's purchase history, outstanding balance, and credit limit. See exactly what products each customer buys, filterable by month or all-time. Issue ledger statements, or call a customer straight from their record. See who owes what — without chasing spreadsheets.
GST Compliance
Per-product GST rates, inclusive (MRP) and exclusive pricing, and tax-correct invoices — ready for filing without a single export to Excel.
Role-Based Access
Owner, Manager, and Cashier roles with 26 granular permissions. Each staff member sees exactly what they need — nothing more, nothing less.
Suppliers & Purchases
Manage supplier contacts, raise purchase orders, and track payables — including partial deliveries and orders you need to close out short. See exactly what each supplier has delivered, filterable by month or all-time. Your outstanding balance with every supplier is always current — no manual reconciliation.
Cashbook & Accounting
Daily cash position, opening and closing balances, receivables and payables at a glance. Track expenses by category and see the true cost of running your business.
Scan Anywhere
Point your phone camera at any barcode — at the shelf, in the warehouse, or at the counter — and instantly see stock levels, price, and product details. No PC needed.
Billing & Sales
Sell by case, pack, or unit — pricing adjusts automatically.
Cart flags expiring stock and picks the right batch first (FIFO).
Search shows what's out before you try to sell it.
Jump back into fast-moving items without searching.
See the margin on every invoice, not just the total.
Cashiers raise refund requests; managers approve or decline.
Products & Catalog
Upload your catalog with a template and row-level error reporting.
Seed starting quantities in one upload when you switch over.
One SKU, every barcode variant it ships with.
Photos hosted and auto-compressed — no storage to manage.
Base, pack, and case — each with its own price.
Editing a batch's cost keeps the product's price in sync.
Inventory & Batches
Every batch carries an expiry date and a perishable flag.
See what's about to expire before it becomes a write-off.
Loss surfaced automatically from your stock audits.
Correct counts with a reason, logged to the audit trail.
Cashiers see expiry flags right in the cart, not after.
Purchasing & Suppliers
Buy in cases, receive in base units automatically.
Send items back to a supplier with full plan validation.
Cancel an open purchase order cleanly.
Every rupee paid or refunded, tracked per supplier.
Close an under-delivered order and track the write-off.
Landed cost recorded batch by batch as stock arrives.
Customers & Credit
Payments allocate oldest-invoice-first, automatically.
One printable invoice across multiple settled bills.
Split a single sale across cash and store credit.
Ranked by revenue and order count.
Cashbook & Financial
Opening balance, running total, and manual adjustments.
Any date range, one click.
Track spend by category, reconciled against cash.
Daily and monthly snapshots, no spreadsheet required.
Taxable vs. exempt, broken down by rate.
Reports, Team & Trust
Overview, inventory, rankings, sales, purchases, financial, tax — eight tabs, one screen.
Margins and category performance, visualized.
Day-by-day sales history for any product.
Grant individual cashiers refund rights without full manager access.
Accounts lock after repeated failed attempts.
Clear banners when the network drops, so nothing silently fails.
Switch instantly, preference remembered.
// why not excel
Your business runs on spreadsheets.
It shouldn't have to.
Excel was built for analysis, not operations. RetailFlow replaces every patch-worked spreadsheet with a single system that keeps itself up to date.
// scan anywhere
Your phone knows
every product in your business.
You're walking through the warehouse and spot a product. You want to know how many are left, what it sells for, whether you're running low. Just open RetailFlow on your phone and scan the barcode. The answer is right there — no walking back to the office, no waiting until you're near the register.
- Works on any Android or iOS phone — no app install, just your browser
- Camera scanner supports EAN-13, EAN-8, UPC-A, Code128, and more
- Shows stock level, price, MRP, category, and supplier in one view
- Reorder warnings surface instantly if you're below minimum stock
- Same scan works at billing — add to cart directly from the result
- Connects over your business's WiFi — any device on the same network
// point of sale
Close a sale in
under 30 seconds.
Open the billing screen, scan or search products, and hand the customer their receipt. Keyboard-first — F1 to search, F4 to checkout. Camera and USB barcode scanners work out of the box on any device.
- Camera and USB barcode scanner — 10 formats including EAN, UPC, Code128
- Cash, UPI, card, bank transfer, and credit — split across payment methods
- Live UPI QR code generated for the exact amount due
- Discounts in rupees or percentage, per order
- Per-item discounts on individual cart lines
- Warranty months recorded and printed on the customer invoice
- Credit sales with per-customer outstanding balance
- GST-compliant invoice — printable on any printer, or sent straight to WhatsApp
- Void and refund with full audit trail, within configurable time windows
// inventory
Know what you have —
and what you're about to run out of.
RetailFlow tracks stock in real time across every sale and purchase. When levels dip below your minimum, it shows up instantly. Configure lead times and safety stock thresholds, and let the system tell you what to order before the shelf empties.
- Real-time stock levels, updated on every sale and purchase receipt
- Per-batch cost and selling price — accurate profit even as supplier prices change
- Configurable minimum stock, lead time, and reorder quantity
- Physical stock audit with discrepancy reconciliation
- ABC analysis — identify your highest-value products
- Dead stock report for slow-moving items eating shelf space
- Product movement history and velocity trends
- Inventory valuation report for accounting and tax
// analytics
Numbers that tell you
what to do next.
Five report tabs cover everything from today's revenue to your full profit-and-loss. Revenue trends, category performance, top customers, dead stock — all built in, no third-party BI tool required.
- Revenue, orders, and average order value over 30, 90, or 365 days
- Revenue and gross profit by category — bar chart, this month
- Top customers by revenue and order count
- Top products and supplier rankings
- Full P&L: revenue → COGS → gross profit → expenses → net profit
- Inventory health: low stock, dead stock, ABC classification
- Inventory valuation, CSV, and Excel exports
// access control
The right access for
every person in your business.
26 granular permissions. Three built-in roles. Add your team and control exactly what each person can see and do — with no IT department required.
Full access to every module — reports, settings, user management, financial data, and all operations.
- ✓All sales & billing
- ✓Profit & financial reports
- ✓User management
- ✓Settings & configuration
- ✓Refunds & voids
- ✓Purchases & expenses
Operational access for day-to-day management — inventory, purchasing, and sales reporting — without the owner-only controls.
- ✓All sales & billing
- ✓Inventory & audits
- ✓Purchases & suppliers
- ✓Sales & inventory reports
- –User management
- –Profit reports
Billing counter access only. Create sales, look up products and customers — nothing beyond what's needed to close a transaction.
- ✓Create & view sales
- ✓View products
- ✓View customers
- –Reports
- –Inventory adjustments
- –Refunds & voids
// data security
Your data belongs
to your business.
Every transaction, every login, every settings change is logged against the user who made it. Role-based access keeps sensitive numbers away from the wrong eyes — and your data stays private, with no background telemetry or third-party data sharing.
- Full audit trail on every sale, void, refund, and inventory adjustment
- 26 granular permissions — control exactly who sees what
- Each staff member has their own login — no shared passwords
- Financial reports visible only to the Owner role by default
- No background telemetry or usage data sent to third parties
- CSV export at any time — your data is always readable and portable
- Owner-only controls for user management and business configuration
// get started
Your business deserves
better software.
Get started with RetailFlow in minutes — no sales call, no lengthy trial, no credit card required.
🔒 Free during Early Access — lock in 50%+ off for a year when pricing launchesNo telemetry · No data mining · Built for Indian retail
// get in touch
Talk to us.
We'll get back to you fast.
Have a question about RetailFlow, want a demo, or need help getting set up? Drop us a message and we'll respond within one business day.